Ready to Go on simple system in 7 Steps

Welcome to simple system. Your path onto the platform consists of seven consecutive steps, from registration to the first order. It is best to complete the steps in order, because each step is the prerequisite for the next one. This guide gives you the overview. The detailed instructions are linked in each step.

1. Registration & contract

When you register, you enter into a contract with us and accept the contract terms. This step does not incur any costs for you. You will then receive your login credentials for the vendor portal.

Done when: you can log in at platform.simplesystem.com.

2. Maintain your company profile in “My Company”

You add your logo, company description, product categories, countries of operation, certificates and contacts. This information makes your company visible and easy to find for customers.

Done when: your logo, company description, countries of operation and contacts are complete.

3. Accept customer requests

If a customer wants to connect with you, the request appears in the “Requesting customers” menu. You accept the request and assign a customer number. Otherwise, simple system automatically sends you the customer’s internal account number with each order.

Done when: the customer request is accepted and, optionally, a customer number is assigned.

4. Create & upload your catalog

You upload your assortment as a BMEcat file (1.2 or 2005). If you do not have your own PIM, use the free simple system offline generator. You provide product images separately in the “Media repository” area or add them to the catalog directly via URL.

Done when: your catalog has reached the status PROCESSED and a spot check shows articles, prices and images correctly.

5. Maintain prices

You add your prices, either directly in the catalog or as a separate CSV price list. For the partner marketplace, you can set customer-specific prices. A closed catalog with an assigned price list always takes priority.

Done when: all articles have a valid price > 0 and the price list (if used) is assigned.

6. Assign your catalog to the customer

Finally, you assign your catalog to the connected customer (partner marketplace). Optionally, you add a price list or announcements. The customer can then see and order your articles.

Done when: the customer can see your articles and a test order works.

7. Open marketplace (without customer assignment)

Steps 3 and 6 (accept customer requests, assign catalogs individually) apply to the partner marketplace. If you take part in the open marketplace, you provide a public catalog instead. It is generally visible to all customers who have activated this feature, without individual assignment to a single customer. This way, customers see your assortment in advance. A purchase via the open marketplace often comes before a customer connection, and customers can cover additional needs with you.

On the open marketplace, the prices from your public catalog apply.

Done when: your public catalog is set to valid and assigned to the open marketplace.